OSF Global Services Romania

The necessary documents to close the employment contract and the NDA:

• A scanned copy of the identity card
• A scanned copy of the diploma from the last graduated school (bachelor’s degree - if available, or the high school graduating diploma)
• Signed processing personal data consent (download from here)
• Based on these papers, the employment contract, the NDA and the job description will be drawn up and, will be sent by email to the future employee.

For employment formality:

The future employee will be contacted by the HR Manager in order to establish the first day of work.

The next step is going at the office, where he/she will receive a filled in “Application for occupational medicine examination”, together with the appointment at the agreed occupational physician.

If the future employee works from his/her home in a city or town where OSF Global Services does not have an office, the “Application for occupational medicine examination” is sent by courier to his/her address, and the future employee performs the medical examination at the nearest company agreed authorized medical branch that offers this type of service.

Also, for the occupational medicine examination it is necessary that the future employee to submit to the occupational physician a certificate from the family doctor as to whether he/she is in the medical evidence with mental or neuro chronic illnesses.

After the occupational medicine examination was performed, the future employee presents himself at the work office with the certificates issued by the occupational physician, on his/her first day of work.

• 1 copy of the Qualification Certificate (Certificat de calificare) for Computer Operator (Operator Calculator), Assistant Developer (Ajutor Programator), Analyst Developer (Analist Programator), etc.; if the future employee occupies one of these positions, he/she must send the Qualification Certificate together with Xerox copies of the High School Diploma (Diploma de Bacalaureat);

The Employment Contract, NDA and job description will be signed electronically via CertSign as follows:

OSF Digital representative will upload the documents in the CertSign electronic platform. Also, the OSF Digital representative will send an email to the future employee, announcing them about the CertSign enrollment together with copies of the uploaded documents for prior acknowledgment. In the same email, the OSF Digital representative will request scanned copies of hiring documents:

• birth certificate
• marriage certificate (if applicable)
• birth certificates for the underage children supported by the employee (if applicable)
• If the future employee has engaged in paid employment in the last 6 months (regardless of the time of the termination of the contractual relationship), it he/she must submit a certificate of employment from the former employer, encompassing the contribution for the last 6 months (stagiul de cotizare la concediile medicale pe ultimele 6 luni); if also in the last 6 months he/she has conducted business being insured individual (PFA, II, LLC (SRL) or in his/hers own name) or have been insured by the CEA (AJOFM) (unemployed or looking for a job), he/she must submit an employment certificate including the contribution period for the last 6 months at Finance or the CEA (AJOFM). If the prospective employee was not insured in the last 6 months, he/she will present an affidavit in this regard.
• If the filled position is that of IT Network Administrator or at the express request of the employer, the future employee must also include a criminal record proof (Cazier judiciar)

The future employee will receive a notification on their personal email address with a link to access in order to configure their account through a video authentication session. The video authentication session is conducted by a CertSign operator who will video connect with the future employee and validate the data with the original documents (e.g., Identity card).

After the documents are signed by the OSF Digital representative, the future employee will receive another notification on their personal email address announcing them that the documents were signed on the OSF Digital side and are available in the platform for their signature. The future employee will have to download all signed documents stored in the CertSign platform as soon as possible as they will be automatically deleted in 30 days.

Criminal record proof for IT Network Administrator, presented above, will be submitted at the assigned office, in the first day of work or will be sent to the Bucharest, Calea Plevnei 159, Business Garden Bucharest, Building C, 4th floor, with "OSF Global Services" mention (if the employee works from home).

After signing the contracts via CertSign, the employee can start working on the job.

The future employee will provide a valid bank account for salary payment.

The employment contract and the NDA signed by OSF representative, and registered at ITM Bucharest (labor contract) will be downloaded from the CertSign platform in maximum 30 days after signature.